Corporate Output Management

[Microsoft Office conzept]

Usually one template is created for the generation of one particular output version. So a template without a logo can only be used for a printout on paper with a printed letterhead. A template with logo, on the other hand, can only be used for the creation of a PDF file.

All of these static templates are connected to one particular printer paper tray. Should the letter paper be in a different paper tray of a different printer, the document will then be printed on the wrong paper. Such an inconvenience will usually lead to the repetition of a task, which means a waste of time and resources.

[officeatwork conzept]

Documents created with officeatwork can be printed, saved or sent in different variations. All possible logos, printer settings, individual paper tray settings and PDF drivers are selected automatically. Different editions can be defined according to each template. Management can therefore individually decide which edition should be available to their employees.

Example «printing black/white»

When using «printing black/white», the following steps are carried out automatically: 1 Black and white logo is inserted. 2 The note «INTERNAL» including date and time is stated on the document. 3 Printer and paper tray is adjusted to white paper. 4 The appropriate number of copies are printed.

Example «printing on letterhead»

«printing on letterhead» initiates the following activities automatically. 1 The logo is removed. 2 Printer and paper tray are changed to letterhead paper. 3 The appropriate number of copies are printed.

Example «sending as PDF attachment»

«sending as PDF attachment» automates these actions: 1 A PDF file with a high-resolution logo and signature is created. 2 An e-mail message is created simultaneously, in which the receiver (including the form of address, reference etc) is taken over automatically.